Attention Counselors and Administrators: Surveying your students to collect school-level information and to identify trends in students' needs is an important aspect of your counseling work as well as a critical strategy to meet the standards set forth by the ASCA Mindsets and Behaviors.
We understand there are at least two needs assessments/environmental scans that are under development right now within the counseling departments. Prior to sending out the surveys, we need to inform you of a new and important survey approval and vetting process that is being implemented this year for surveys that are requesting sensitive student and family information.
For the protection of students, families, staff and the district, the Learning Services Department will now review and approve surveys that are requesting information on potentially sensitive topics including: tobacco and substance use, weapons, violence, bullying, harassment, sexual orientation and activity, and mental health factors.
This approval process is being implemented because we need to ensure:
- data are being gathered in a systemic way. There are surveys already developed and data already collected on many of these topics - we don't want to replicate efforts.
- survey questions are vetted. Each question should have a specific purpose with a clear understanding of how the response data will be used.
- the privacy rights of students and families are protected, and we have taken the necessary steps for parent approval/refusal.
- the district takes responsibility for creating a consistent process for the creation, dissemination, and use of surveys.
This is a new process for both the Learning Services department and the counseling departments, and there will be adjustments along the way. We appreciate your flexibility as we navigate this new system.
For the sake of time and the urgency of the surveys you currently have under development, here are important next steps:
1. Design your survey and data collection system.
2. Determine HOW the data collected will be used.
For example, if you plan to ask about first generation college status, what will you do with that information to refine your practice and better serve students?
3. Have your administrator review and approve the survey.
4. Submit your survey to Joanna Polzin and include the date you would like to distribute the survey.
5 Learning Services will review the survey and provide feedback in a timely manner.